Smart key management

Know who has every key. Every time.

Intelligent key cabinets and cloud software that control who can take each key, record every movement and give you visibility across every site. Designed by Creone in Sweden, delivered and supported by KeyBoxAsia.

Wall-mounted KeyControl key cabinet with door open beside a laptop running KeyWin6
Creone, Sweden, since 1979
We are the authorised Creone distributor for APAC
Creone customers include Hilton, Bosch, Porsche, G4S and Scandic
WHY KEYS STILL MATTER

Cards on the front door. Keys everywhere else.

Access control has digitised the entrances. But vehicles, plant rooms, racks, service areas, override doors and specialist equipment still run on physical keys, because carding every door rarely makes commercial sense.

KeyControl gives digital accountability to the keys you still need.

KeyControl key cabinet with door open, holding physical keys
The problem

Manual key handling fails in three ways.

Control

Hooks, drawers and key boards let the wrong person take the wrong key, with nothing to stop them.

Traceability

Sign-out sheets are incomplete or filled in after the fact, so nobody can say for certain who had a key last.

Time

Staff waste time searching for keys, chasing returns and handing keys over in person, shift after shift.

What is at stake: security exposure, the cost of rekeying a site after a lost master key, delays and downtime while staff hunt for keys, and weak evidence when you need to prove who had access, and when.

Industries

Built for the way your operation runs.

Hotels & Commercial Property

Thousands of keys across back-of-house, plant rooms, tenants and contractors, under one point of control.

Explore hotels & property →

Airbnb & Homestay

Self-service key and card handover for guests, cleaners and contractors, without anyone waiting in the lobby.

Explore homestay →

Car Dealerships

Every car key tracked from test drive to service bay to delivery, across every branch.

Explore dealerships →

Fleet Management

Keys released only to qualified drivers and operators, with an optional breath test before a key leaves the cabinet.

Explore fleet →

Data Centres

Rack, cage and plant-room keys released only to the right person, for the right job, with every event logged.

Explore data centres →

Remote Unmanned Sites

Know which technician or contractor holds the key to every tower, substation and remote site.

Explore remote sites →
What changes

Manual key control vs KeyControl.

Requirement
Manual
KeyControl
Who can take a key
Anyone with access to the board
Only authorised users, by PIN or card
Records
Paper sign-out sheet, if filled in
Every removal and return logged automatically
Missing keys
Discovered days later
Overdue or unauthorised removals trigger alerts
Finding a key
Ask around until someone remembers
Search KeyWin6 in seconds
Multiple sites
Each site managed locally
Every site visible from one login
Who can take a key
Anyone with access to the board
Only authorised users, by PIN or card
Records
Paper sign-out sheet, if filled in
Every removal and return logged automatically
Missing keys
Discovered days later
Overdue or unauthorised removals trigger alerts
Finding a key
Ask around until someone remembers
Search KeyWin6 in seconds
Multiple sites
Each site managed locally
Every site visible from one login
How it works

Simple at the cabinet. Powerful behind it.

01

Identify

Log in at the cabinet with a PIN, staff card or QR code.

02

Authorise

Only the keys you are permitted to take unlock. Everything else stays locked.

03

Track

Every removal and return is recorded automatically, against the person and the time.

04

Manage

KeyWin6 gives administrators live key status, alerts and reports from any browser.

IntelliPin technology

Every key has an identity.

Hand taking a key from an IntelliPin key cabinet

Each key, its own position

Every key is attached to an IntelliPin the cabinet recognises, so the system always knows which key is where.

Locked until authorised

Lockable positions physically hold a key in place until an authorised user releases it.

Controlled, not just recorded

Combine lockable and non-lockable positions in one cabinet and choose the level of control for every key.

Laptop showing the KeyWin6 event log
KeyWin6 software

One platform. Every key.

KeyWin6 is the cloud software behind every cabinet: live key status, user and key groups, time-limited access, key booking, alarm notifications, multi-site management, reports and audit export.

In practice

What changes from day one.

HOSPITALITY & PROPERTY

Contractor access

Before: a contractor signs a logbook and walks off with a bunch of keys. After: they get only the keys for their job, within set hours, with an alert if a key is overdue.

VEHICLES & LOGISTICS

Shift handover

Before: keys on hooks and a supervisor needed at every shift change. After: drivers collect and return keys with their staff card, and every movement is logged.

CRITICAL INFRASTRUCTURE

Contractor work windows

Before: technicians collect site keys from a depot during office hours. After: they self-serve, take only the keys for their assigned sites, and every pick-up is time-stamped.

The KeyControl range

Choose the right cabinet for your keys.

9400 SC · 9500 SC · 9550 SC

Wall-mounted, 42 to 210 keys

Compact cabinets for a reception, back office or vehicle depot. Add an expansion cabinet when you need more key positions.

Wall-mounted KeyControl key cabinet with keypad, door open
9500 E

Expansion cabinets, 216 keys each

Add key positions as you grow. Each expansion cabinet holds 216 keys, is controlled and programmed by your main cabinet, and up to 15 can be connected.

KeyBox 9500 E wall-mounted expansion cabinet with door closed
KEYRACK

Wall racks, up to 924 keys

Key strips mounted straight on the wall and run from one control unit. Add more strips as your key count grows, up to 924 positions per control box.

Wall-mounted key racks connected to a control unit

Every cabinet and rack can be configured with locked or unlocked key positions and PIN or card login.

Not sure which fits? Find the right configuration →

Scalable by design

Start with one cabinet. Grow to every site.

KeyControl is modular. You never replace what you have, you add to it, and everything stays in one KeyWin6 system.

01

Add strips

Add key strips to an existing cabinet as your number of keys grows, mixing locked and unlocked positions.

02

Add cabinets

Connect expansion cabinets or extra key racks to the system you already have.

03

Add racks

Mount KeyRack intelligent strips on a wall or inside a secure cabinet, with up to 924 key positions per control box.

04

Add sites

Install cabinets and racks at every location and manage them all from one KeyWin6 login, in the cloud or hosted on your own servers.

From 25 keys to 2,500, on one site or many, without replacing hardware or adding new software.

Open integration

Connects to the systems you already run.

KeyWin6 connects to your existing systems through Creone's integration engine or the KeyWin6 API, so users, access rights and key events are not managed twice.

ACCESS CONTROL

One card, one set of access rights

Staff use the card they already carry, and key access follows the rights in your access control system. Existing integrations include ASSA ABLOY ARX and Gallagher Command Centre.

BOOKING AND BUSINESS SYSTEMS

Keys follow the booking

Link key access to booking tools such as EZbooking, or to your own property, fleet or work-order systems, so the right key is ready for the right person at the right time.

KEYWIN6 API

Build your own integration

Your developers or IT partner can connect KeyWin6 to in-house platforms through the API. We arrange API access with Creone and support the integration.

We confirm which integrations fit your setup during system design.

Customer stories

Trusted where a lost key is not an option.

Porsche Vietnam

Introduced structured key management after keys went missing under open staff access.

Read more at creone.com

G4S Cash Solutions, Sweden

Manages several thousand keys across a high-security organisation with Creone cabinets and KeyWin6.

Read more at creone.com

Scandic Hotels

Uses key compartments for staff key handover at the start of each shift.

Read more at creone.com

Metro Service, Copenhagen

Replaced a manual hook cabinet, so every key movement is now logged against an individual user.

Read more at creone.com
Why KeyBoxAsia

Global technology. Local expertise.

KeyBoxAsia, a brand of EDC-Technologies, is the authorised Creone distributor for Asia Pacific. We take you from first conversation to a working system.

01

Consultation

We review your keys, users, sites and current process.

02

Configuration

We specify the cabinets, positions and access rules that fit.

03

Implementation

We install the cabinets, set up KeyWin6 and connect your sites.

04

Training & support

We train administrators and users, and stay on hand after go-live.

Take control of your keys.

Tell us how many keys, users and sites you manage. In a 30-minute call we will recommend the right KeyControl configuration for your operation, with no obligation.

Book a consultation